Paperless meeting idea gains support
The Basehor-Linwood school board will soon be moving into the future with the possible switch to paperless board meetings.
The feasibility of conducting paperless school board meetings was discussed about a year ago and was revisited with new insight and cost figures during Monday night's meeting.
Superintendent Bob Albers explained to board members information about paperless meetings from Michael Kravets, director of technical services. Kravets was ill and did not attend the meeting.
"All the information, all the forms, all the documents for a board meeting would be on our server," Albers explained. "It would be a secure server that you access with a password."
Board members would be able to access their meeting packets from their home computer. Laptops would be provided during the meetings, allowing board members to access the agenda and appropriate documents during that time.
Albers said the software needed was minimal.
"Once we get the approval to purchase the server and the software, he (Kravets) could have it set up by the first of the year," Albers said.
Board members expressed their support for the proposal, stating that it would save the district money in the long run and cut down on security issues.
While the cost of copies is included in the district's copier lease contract, board clerk Pam Chenoweth said the real cost is in the paper, which is now about $2 a ream. Mailing meeting packets to board members also costs about $4 to $5 each.
"There are some confidential documents in these and I have, over the years, not gotten my packet twice," president Randy Cunningham said about the mailed packets. "These documents talk about students, and I would hate for that information to get on the streets somehow. There are some issues with security."
If approved, the proposal is expected to cost a little more than $10,000.
- Approved, 7-0, BLHS course descriptions for 2008-2009.
- Approved, 7-0, Board Policy Chapter I: Instruction for first reading.
- Approved, 7-0, Board Policy JDDC for final reading.
- Approved, 7-0, Baseball/softball Improvements not to exceed $25,000.
- Approved, 7-0, credit cards for fee payment. The district will purchase two machines at $485 each, to be placed in the high school and the central office. District patrons will be able to utilize the service from all district schools.
- Met in executive session for more than an hour to discuss superintendent evaluation, negotiations and non-elected personnel.
- Approved, 7-0, contracts for Jeremy Scarf, buildings and grounds maintenance, and Karen Kelley, Parents as Teachers, and the resignation of Leroy Scharnhorst, BLHS science teacher, effective at the end of the current school year.